Book a workspace, conference room, or parking spot quickly and easily
Offices where workers aren’t bound to a single dedicated workspace have spread quickly throughout the corporate world. However, this mode of operation has a serious drawback: your workers don’t have a guaranteed workspace/conference room/parking spot reserved for them when they need to come to the office or meet a team of specialists. On top of that, CoVID-19 pandemic restrictions demand you maintain social distancing between the occupied workspaces. To solve this issue, we present the Workspace Booking Manager 365 2.0 system built on the Microsoft 365 platform.
Shared space booking manager based on Microsoft 365
The culture of desk sharing, where the employees don’t have permanent seating arrangements really took off about a decade ago. This practice saved a lot of office space and raised the level of employee interaction. The CoVID-19 pandemic has only increased this tendency: employees that work remotely got used to only coming into the office if it’s absolutely necessary. The office spaces themselves have shrunk as well, due to lower demand. In order to provide a safe working environment for the workers, companies now need to effectively manage the available workspaces and parking spots. Having to comply with social distancing rules only exacerbated the issue. The only solution is to book workspaces and conference rooms in a timely manner.
The Workplace Booking Manager 365 2.0 system lets employees reserve a specific resource (desk, conference room, office section, or parking spot) for a given date and time (within one hour). The system monitors previous bookings and will return a warning if the user tries to book an already booked resource. When booking, we use a floor plan unique to the company that shows all available desks. The system uses Microsoft Teams and doesn’t need any additional authorization from the users.
Making your own plans
Our company managed to optimize resources and organize the management of our available workspace thanks to the integration of the “Workspace Booking Manager 365” system. This application, developed by Antex Cloud, lets our employees use a diagram of each office space to book an available work desk or conference room for a given date and time right down to the hour. The system is available directly from Microsoft Teams and doesn’t need any additional authorization. This project improved our competitive edge in this difficult time of dealing with the COVID-19 pandemic, when out top priority shifted to the welfare of our employees and society in general.
Antex Cloud was at their best as our partner. All of their specialists that took part in this project were certified and highly qualified, which meant that the project was implemented in no time. We appreciate their professional approach and look forward to a long and fruitful partnership with Antex Cloud.